HR information for staff

This section includes important HR information and advice for all LBBD staff.

If you have queries not covered here, please speak to your line manager first of all.

Your manager will hold regular 1:1 and team meetings with you to keep you up-to-date and to discuss any questions or issues that you might have.

We will also keep you informed by:

  • regular updates to this Hub on One Borough Voice
  • the weekly Staff Briefing
  • emails and video messages.

This section includes important HR information and advice for all LBBD staff.

If you have queries not covered here, please speak to your line manager first of all.

Your manager will hold regular 1:1 and team meetings with you to keep you up-to-date and to discuss any questions or issues that you might have.

We will also keep you informed by:

  • regular updates to this Hub on One Borough Voice
  • the weekly Staff Briefing
  • emails and video messages.
  • Reporting sickness

    03 April, 2020

    If you are sick (whether due to the coronavirus or for other reasons) you should report this to your manager in the usual way, telling them about your symptoms. You should keep in contact with your manager to update them on your condition.

    You do not need to visit your GP for a sick note if suffering from coronavirus-related symptoms but will be asked to provide a self-isolation note if you are too sick to work. You can download an isolation note here.

    If you have symptoms of coronavirus or are required to self-isolate because a member of your household has symptoms, but you are able to work at home, you do not need to report as sick but you should inform your manager.

  • Reporting self-isolation

    03 April, 2020

    If you have coronavirus symptoms, you must self-isolate for 10 days from when your symptoms start. Anyone in your household should then self-isolate for 14 days.

    If you live with others and you or one of them have symptoms of coronavirus, then all household members who do not have symptoms must stay at home and not leave the house for 14 days. The 14-day period starts from the day when the first person in the house showed symptoms of the coronavirus.

    We expect you to continue to work while self-isolating unless you report as sick, including taking part in individual or team online meetings.

    You should return to work after 10 days from when your symptoms started and you no longer have a high temperature, or 14 days if you have been self-isolating, but you are not showing symptoms.

    If you are required to self-isolate but are able to work, you will remain on full pay.

    For more detailed information, please read our ‘Spotlight on self-isolation’ guide.


  • Annual leave arrangements for COVID-19

    03 April, 2020

    Taking annual leave is really important for your wellbeing and family life

    In most situations, you should take your annual leave in the current leave year.

    This is important because taking annual leave helps you to:

    • get a rest and a break
    • maintain physical health
    • improve your wellbeing

    During the coronavirus outbreak, it may not be possible for some employees to take all their holiday entitlement for the following reasons:

    • Your holiday has been cancelled so you cancelled your leave
    • You still had days to take but could not take them due to isolation / sickness
    • You are at home either working / non-working due to medical conditions
    • You are a Key Worker so you are required to work

    The current lockdown conditions have created an uncertainty and have restricted access to leisure, travel, visiting family and friends and other things you may have usually taken leave for.

    The uncertainty over the next few months and even for the whole of 2020/1 means that it is difficult to know when social distancing arrangements will be relaxed and when school students will return. This will have a big impact on the way that we return services to the new normal. The carryover of substantial amounts of leave will have an impact on service delivery if we don’t manage this now, as it could mean larger numbers of staff being off at any one time. This will create additional pressures on all teams if we allow this to happen.

    When the lockdown measures were introduced it was at the end of our leave year, so most staff should have low numbers of days to carry over. The exception to this will be for staff who had booked 1-2 weeks leave for travel.

    It has been agreed that for 2020/21 leave year up to ten days can be carried over without the need for approval. You will need to let your line manager know so that they can update your leave record on Oracle. Any requests for more leave than this (up to a maximum of 20 days) would need to have valid reasons on why the leave was not taken and the employee would need to make a case to their manager, requiring approval by their Director. Any leave not taken in excess of this would be lost. The leave can be taken over two years with a maximum of 10 days being automatically carried over into the 2021/2022 leave year without approval.

    There are separate arrangements for employees on maternity leave which are unchanged by this Covid-19 guidance.

    For 2020/1 and 2021/2 the annual leave carry over rules will be relaxed so that it will not need to be taken by June of each year. It really must be taken though, and employees will need to put together a leave plan to make sure that this happens.

    Employees who are at home (either working or not working) as they are in the clinically extremely vulnerable group/clinically vulnerable group approved by risk assessment, will be expected to take annual leave throughout the period as normal. The same carry over leave rules will apply.

    There will be no payment for untaken leave; schemes for buying back annual leave are not in place.

    For further information, please refer to the annual leave FAQs.


  • Carrying out different duties

    03 April, 2020

    At this challenging time for our residents and the council, we may need you to carry out different duties to your normal job – your help and support in doing this is much appreciated.

    If we need you to carry out different duties, your manager will discuss this with you. We will carry out a full risk assessment, would not ask you to anything if you are not skilled or trained to do so and will provide you with the equipment and materials you need to do the job safely.

  • Bank Holidays arrangements for part-time employees

    15 May, 2020

    As part-time employees receive their pro-rata bank holiday entitlement within their combined leave entitlement, if they only work certain days each week, i.e. Monday and Tuesday and a bank holiday falls on one of those days, they have to apply to take this as leave via Oracle HR Self Service. The hours that would have been worked will then be deducted from their combined leave entitlement. It is therefore important to note that this still applies if the employee is required to self-isolate or are social distancing.

  • International Travel

    15 May, 2020

    The Government have introduced a series of measures and restrictions at the UK border. This has been designed to keep the number of transmissions of the Covd-19 virus within the UK as low as possible

    The Government has advised against all non-essential travel outside the UK. Some countries are exempt from this advice – you can see the latest list here. Other countries may also restrict travel without notice.

    If you are travelling abroad, quarantine arrangements may be in place when your reach your destination and when you return to the UK. All LBBD employees will be subject to the arrangements – there are no key worker exemptions.

    Due to the current uncertainties around international travel you should be aware that if you wish to take a break or visit families and friends in other countries, any quarantine periods or delays in getting back out of the country you have travelled to, would need to be covered by annual leave or unpaid leave where working from home is not possible. Please consider this before you book. Please also discuss any international travel plans in advance with your line manager.

    Information on travel corridors and self-isolation guidance can be found here.


  • Staff car parking permits

    20 May, 2020

    We know that some of you may be paying for parking through salary deduction and may no longer need this while you're working from home.

    We're currently looking at ways for staff who have paid for parking, which isn't being used, to be either refunded or permits extended at no extra cost. We'll confirm how we'll do this at a later date.

    In the meantime, if you'd like to cancel your permit, you'll need to email staffparkingpermits@lbbd.gov.uk (putting STAFF PERMIT CANCELLATION as the subject) and the parking team will process your request and arrange to stop the salary deductions via payroll.

    If you do cancel your permit and then reapply for it, you'll need to complete the registration process in full. If you want to pay for parking again at a later date there may be a delay before the new permit is processed and becomes valid.